• Powerful Admin Tools
    Powerful Admin Tools Easy to use administrative tools to securely manage users, privileges and more.
  • Unlimited Reporting
    Unlimited Reporting Create unlimited customized queries to meet your needs.
  • Customize & Control Everything
    Customize & Control Everything Provides organizations the ability to easily tailor the interface to fit current process and needs.

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A User-Tailorable EVIDENCE PLATFORM EMPOWERS YOU DOCUMENT AND MANAGE WHAT YOU WANT – THE WAY YOU WANT.

FileOnQ empowers your organization to customize our software to fit your needs allowing you to do your job with confidence and the integrity you require.

Our patented platform enables you to quickly implement a dedicated evidence management system that adheres to your processes and procedure, integrates with your RMS, and easily scales as your needs and demands change. In addition, our platform allows you to configure the same software platform to manage more than evidence, like assets, equipment, and more—enabling you to implement one solution to manage just about anything.


Get A Demo or Quote   See What's New in V8

 

  • Easy Customization
    User-configurable interface, customized fields, tailored reports, and flexible barcode design.
  • NEW Improved Web Features & Interface (Webview)
    Better web experience with improved speeds, features, and overall experience while maintaining the look and feel users are familiar with.
  • Tailorable Dashboards (Webview)
    We have added a visual dashboard to make real-time data and statistics accessible at a glance via easy-to-understand widgets.
  • Retention and Reporting
    Control and create unlimited retention dates and reports to fit your requirements.
  • Global Changes
    Any change is instantly applied to all Desktop and WebView 8 users.
  • Currency Counter Integration (VIDEO) with Cummins Allison Jetscan iFX100
    Automate the process of counting money. Each bill is scanned, counted, and populated into the appropriate denomination field, then totaled.

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100% Customizable

FileOnQ users determine the layout of their profile screen. Every field is user-defined, making it flexible to meet the unique needs of your agency. In addition, you can modify the screen at any time at no cost.

Endless Search Options

FileOnQ offers a wide variety of search options, including current location, home location, date range, system-wide text, and customized queries. Most queries are performed by searching any field or combination of fields on the profile screen. In addition, wildcard searches include Begins With, Ends With, and Contains, making query options nearly limitless.

REQUEST MODULE

The Request Module enables users to submit a request associated with property and evidence. This may include a request for items needed for court, lab analysis, or an authorization to release the evidence. All requests are immediately displayed on the evidence staff’s request monitor to take appropriate action.

INVENTORY MANAGEMENT

The inventory module provides a fast and efficient method to conduct inventories of your property and evidence. The inventory report provides a detailed list of all items accounted for, missing, and in the wrong location. In addition, inventory projects are permanently stored in the system for easy retrieval.

SECURE NOTES LOG

Notes Log topics can be created and customized to meet the needs and workflow of each agency. Specific topics can be restricted to user groups. Permissions also include adding or viewing notes.

Batch Update

Batch update is a fast and accurate tool to update information on a group of items. This may include correcting a case number, entering the owner information, or updating the detective assigned to the case. One edit transaction updates the group of records rather than doing them individually.

Edit by Scan

Update a field using a barcode scanner. For example, rather thanmanually typing in the crime lab barcode number, the user can utilize edit by scan to scan the FileOnQ barcode, followed by the crime lab barcode. This ensures accurate information.

Powerful Admin Tools

Easily manage and track users and all mobile devices. View all transactions, when they were made, who performed them, and much more.

RANDOM AUDIT REPORT

The Audit Compliance Report provides a percentage based random sampling of specified item types such as drugs, guns, and money. This is an essential feature for agencies seeking or maintain accreditation.

Worklists

Create and save a group of records with an everyday task such as drug destruction, an auction, or items for disposition review. Items can be added to the ongoing worklist as the project progresses.

CUSTOMIZED REPORTS

Forms and reports are generated with a simple mouse click. The chain of custody, property report, letter to the owner, lab request, and other evidence-related forms are customized to meet the unique needs of your agency. These reports reduce manual labor, repetitive work effort, and paper documentation. Reports can be printed, saved, and exported for convenience. FileOnQ creates these custom reports using Crystal Reports; however, the end-user doesn’t require the software or expertise because the reports are run from within the application. Agencies may create additional Crystal Reports on their own at no charge.

Barcode Solutions

FileOnQ manages records, boxes, documents and locations using barcodes. Barcodes provide quick, key-less, and error-free retrieval and transfer capability to the user. All barcode labels are 100% customizable.

Active Directory Integration

For documents that are processed in multiple steps, you can track their location, set statuses (reviewed, signed, etc.), set a next action (needs review, waiting for signature, etc.) and track audit information such as dates and times of actions, transfers and more.

Import Existing Data

Our Import designer is very user friendly, using a drag-and-drop interface to link data fields from the import record set to the application data fields. Import designs can then be saved to use over and over again. All business rules and data validation rules that are available during screen data entry are applied to imported data, helping to ensure the integrity of your imported data.

Export to Excel

Create true Excel files which allow for more flexibility in designing useful Excel reports and prevent the accidental loss of leading zeroes in fields like case numbers and lab numbers.

AUTOMATED ITEM NUMBERS

The system will automatically assign the next available item number in a case, eliminating duplicate item numbers

Live Demo

One-on-One Live Demos

We provide personal demos for your agency so you can see the system in action. Our evidence specialists will answer all of your questions.

Schedule A Demo

 

Web Access Available

WebView GeneralLooking to expand your capabilities across the web? Check out our full-featured web features.

Learn More

Integration Partners

Integration with other systems enables you to capture, access, and share the data - YOUR WAY. This enhances the capabilities of your RMS solution while allowing you to use the dedicated FileOnQ solutions you desire. The best of both worlds!

  • Central Square
  • Cummins Allison
  • Foundrop
  • Forensics Advantage
  • Hexigon/Integraph
  • Intergraph
  • JusticeTrax
  • Mark43
  • Motorola
  • New World
  • Niche
  • Regin
  • Savantage
  • Spillman
  • Sungard
  • Sun Ridge
  • Tiburon
  • TowXchange
  • Tyler Technologies
  • AND MORE

 

Get Integrated

Document Status & Tracking

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Track individual documents much the same way as the master record. For documents that must be processed in multiple steps, you can track its location, set a status for the document, set the next action, and track audit information such as dates and times of actions, transfers, and statuses. **Requires eDocs Module

Notification System

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The Platform Notification Module provides automated notifications directly from within SQL Server in the form of email or alerts, based on triggers you create due to policy requirements and procedures.

Learn More...

Document Level Security

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Control access to sensitive documents within a record by defining who can view, upload or download specific document types without restricting those people from the record itself. Administrators can control access to photos from homicide cases, photos of children, documents related to celebrities, internal investigation documents, etc. **Requires eDocs Module.

Enterprise Deployment

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If you are considering large-scale deployment to multiple agencies or locations, our Enterprise Platform Solution is the perfect option. 

The Enterprise Platform allows organizations to deploy our FileOnQ Solutions anywhere within your organization, city, state, and beyond. Empowering organizations to efficiently manage and support their installations at a fraction of the time and money as compared to traditional enterprise and custom "solutions."

Learn More...

Feature Enhancements

FileOnQ ModulesFileOnQ has many optional modules available to fit a broad spectrum of industry needs. Like our core product, the modules provide the flexibility of customization to meet the specific and unique goals of the user.

Learn More: Modules

  • Active Directory Portal: provides single sign-on for users
  • eDocs: Attach electronic documents to a record
  • Signature Capture: Obtain electronic signatures with transactions
  • Automated Notification: Set triggers for the system to automatically perform a function
  • Dispo Notification: Bring up items for review and automatically send an email for authorization